Board Meeting Video and Livestreaming Rentals, Services, and Consulting

Board Meeting Video and Livestreaming Rentals, Services, and Consulting

Video conference technology has become a crucial aspect of modern-day business operations, allowing people from different locations to connect in real-time without the need for travel. However, not every business has access to the required technology or trained staff to pull it off correctly. This is where our Chicago video conference equipment rental and livestreaming services can come in handy.

Recently, Thompson Chicago Hotel had the opportunity to host a Board of Directors meeting for Knox College. The College knew they needed top-of-the-line video conference equipment and support staff to ensure that the meeting would be a success. They reached out Delack Media Group knowing that we provide video conference equipment rental and livestreaming services in Chicago.

The College was going to have four simultaneous meetings at different rooms in the venue. And in each room, they needed livestreaming technology where 51 Board members could interact seamlessly with remote ZOOM participants and the ZOOM participants felt like they were actually part of the meeting.

With Board meetings nowadays, so many people are used to seeing an unmanned camera with a wide shot used for scenarios like this. We have developed a system, which eliminates the boring wide shots. When each Board member presses their microphone, our camera automatically swings to them and zooms in on the person speaking.

By using one operator per room, with our state-of-the-art system, we are able to provide live audio at the venue, livestream the meeting to remote participants, provide screens for PowerPoint presentations and pre-recorded videos, and do all of that in four simultaneous rooms. We also provided technical support to ensure that everything ran smoothly throughout the two days of meetings.

The main Board meetinge were held in a large conference room that was set up with our video conference equipment in the middle of the “U-shaped” Boardroom tables. Each Board member was able to see and hear each other clearly, even though they were not all in the same location.

One of the unique features of this setup was the ability to livestream the meeting with seamless integration with in-person and remote Board members participating. We worked with the Chicago hotel setup a secure livestream that allowed remote viewers to tune in and follow the meeting in real-time. This was particularly useful for Board members who were unable to attend in person due to travel restrictions or other reasons. Additionally, a remote guest presenter was able to give their entire presentation remotely.

Overall, the combination of video conference equipment rental and livestreaming services provided by Delack Media Group made the Board of directors meeting a great success. The College was able to provide a professional and efficient video conferencing experience for all attendees, regardless of their location. The ability to livestream the meeting also allowed for wider participation, making it a more inclusive and transparent process. As businesses continue to rely on video conferencing for remote collaboration, it’s important to have access to high-quality equipment and support to ensure that meetings run smoothly.

If you’d like to get a quote for our video conferencing system at your next Board meeting, drop us a line!