Board Meeting Video and Livestreaming Rentals, Services, and Consulting

Video conference technology has become a crucial aspect of modern-day business operations, allowing people from different locations to connect in real-time without the need for travel. However, not every business has access to the required technology or trained staff to pull it off correctly. This is where our Chicago video conference equipment rental and livestreaming services can come in handy.

Recently, Thompson Chicago Hotel had the opportunity to host a Board of Directors meeting for Knox College. The College knew they needed top-of-the-line video conference equipment and support staff to ensure that the meeting would be a success. They reached out Delack Media Group knowing that we provide video conference equipment rental and livestreaming services in Chicago.

The College was going to have four simultaneous meetings at different rooms in the venue. And in each room, they needed livestreaming technology where 51 Board members could interact seamlessly with remote ZOOM participants and the ZOOM participants felt like they were actually part of the meeting.

With Board meetings nowadays, so many people are used to seeing an unmanned camera with a wide shot used for scenarios like this. We have developed a proprietary technology called LiveLink, which eliminates the boring wide shots. When each Board member presses their microphone, our LiveLink camera automatically swings to them and zooms in on the person speaking.

By using one operator per room, with our state-of-the-art LiveLink system, we are able to provide live audio at the venue, livestream the meeting to remote participants, provide screens for PowerPoint presentations and pre-recorded videos, and do all of that in four simultaneous rooms. We also provided technical support to ensure that everything ran smoothly throughout the two days of meetings.

The main Board meetinge were held in a large conference room that was set up with our LiveLink video conference equipment in the middle of the “U-shaped” Boardroom tables. Each Board member was able to see and hear each other clearly, even though they were not all in the same location.

One of the unique features of this setup was the ability to livestream the meeting with seamless integration with in-person and remote Board members participating. We worked with the Chicago hotel setup a secure livestream that allowed remote viewers to tune in and follow the meeting in real-time. This was particularly useful for Board members who were unable to attend in person due to travel restrictions or other reasons. Additionally, a remote guest presenter was able to give their entire presentation remotely.

Overall, the combination of video conference equipment rental and livestreaming services provided by Delack Media Group made the Board of directors meeting a great success. The College was able to provide a professional and efficient video conferencing experience for all attendees, regardless of their location. The ability to livestream the meeting also allowed for wider participation, making it a more inclusive and transparent process. As businesses continue to rely on video conferencing for remote collaboration, it’s important to have access to high-quality equipment and support to ensure that meetings run smoothly.

If you’d like to get a quote for our LiveLink system at your next Board meeting, drop us a line!

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Holy Name Cathedral Christmas Eve Midnight Mass Broadcast

Delack Media Group is honored to have produced the Christmas Eve Midnight Mass live television broadcast at Holy Name Cathedral in Chicago. Seven months of planning for the production came together in a beautiful evening for viewers across the globe who watched the live mass on WGN-TV, which was also livestreamed online.

This marked the first live broadcast of the Christmas Eve Midnight Mass at Holy Name Cathedral since the pandemic began, which captured local news media interest.

On the first day of setup, our crew of 15 braved -8 temps and -30 windchills to string cable from our mobile production studio into the cathedral. Over 1,000 feet of fiber and copper cable ran through the sanctuary to connect 10 cameras, including a 25′ jib. A separate audio booth was created for Fr. Greg’s commentary, complete with a mix minus feed and confidence monitor.

Tech Specs:
4 Blackmagic Ursa Broadcast cameras plus 6 PTZ cameras were sub switched into the ATEM 2 M/E. Program out was sent via two separate cellular bonded signals for redundancy to WGN-TV for transmission. Another feed was sent via VMix for simulcast on YouTube. Production was flawless.

The broadcast received local Chicago news media coverage:
ABC7 Chicago


Have an event that you need broadcast or livestreamed to an international audience? Contact us today to get the conversation started!

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New York Stock Exchange Livestreaming

Ryerson Investor Day Hybrid Virtual Event

For us, there’s a lot of satisfaction to see how we can take a client’s concept and create it into an amazing hybrid event. A hybrid event is an event where people attend in person and online. We’re producing a lot of hybrid events nowadays. In a post-pandemic event world, people now almost expect that while you may offer a typical in-person event, you should also have some sort of online livestreaming component as an option.

Offering an online experience for your attendees is crucial for people who can’t attend the event in person for whatever reason. You may be fearful that having an online component will reduce the number of in-person attendees. While in-person attendance post COVID has definitely gone down, online viewership has increased exponentially. And that was exactly the case for this hybrid event we produced in New York.

This investor day event was held at the New York Stock Exchange’s (NYSE) Siebert Hall for Ryerson. Siebert Hall is dedicated to Muriel Siebert, the first woman to buy a seat on the NYSE, which happened before the exchange was member owned.

Website Development
In one week, we built a fully functional, fully responsive website for the event where people could view the agenda, speakers, event info, and register to either attend in person or watch the event virtually. All registrants needed to be approved prior to either watch online or attend in person. You may view the event website by clicking here.

Media Training
A few weeks before the event, we flew to Minneapolis to record all of the speakers giving their presentations. Each speaker received a USB thumb drive with their presentation video on it. That way, the presenters could review the video and see how their presentation went.

Site Survey
We always think that checking out a venue prior to any event is a great idea. We’re able to advise on locations, timeline, and ways to improve the event through video. A few weeks before the event, we were able to tour the space. While doing that, we learned about two portable vertical video displays that we could use at the venue. We decided to create one moving graphic that would be seen on a vertical video display as guests walked in. That motion graphic had a similar branding aesthetic to the event website we developed. The second vertical video display had a looping video that showed the company’s locations and capabilities.

Content Creation
Before the event, we also produced 7 videos, a countdown, show open, lower third name/title graphics, and a break countdown that were all shown during the investor event.

While the event was held in person, a larger online audience also watched the event live through the website we developed. Online attendees were also able to submit questions to the presenters, which were answered in real time.

If you have an in-person, hybrid or virtual event you’d like to produce, we’d welcome the opportunity to provide ideas on how we can make it amazing for you!

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